economAIcs Group Ltd is a company registered in England and Wales under company number 17165141. Our registered office is at The Kiln, 2 Copenhagen Street, Worcester, WR1 2HB.

We operate economaicsgroup.com and the economAIcs platform, a bespoke AI-powered procurement intelligence system built for public transport operators. The platform includes six connected AI agents: The Brain, The Scout, The Analyst, The Ghostwriter, The Steward and The Partner. These agents assist operators in discovering, analysing, writing and managing competitive tenders in public transport procurement.

For the purposes of UK data protection law, economAIcs Group Ltd is the data controller for personal data collected through this website.

If you have any questions about this policy or how we handle your data, contact us at: hello@economaicsgroup.com

Booking and enquiry data: When you book a walkthrough or meeting through our website, you are directed to Google Calendar. Google collects your name, email address and any information you provide during the booking process. This data is used solely to arrange and manage your meeting with us. We do not sell, share or use this data for marketing purposes without your explicit consent.

Diagnostic submissions: When you complete the Bid Mechanics Diagnostic on our website, your responses and contact details are submitted via n8n webhooks. We collect your name, email address, organisation, role and the nine diagnostic responses you provide. This data is used to generate your personalised diagnostic report, send a follow-up email within 24 hours, and understand patterns in how operators approach bid mechanics. We do not share or sell diagnostic data, and you can request its deletion at any time.

Intelligence Report subscription data: When you subscribe to the UK Public Transport Tender Intelligence Report via our website, your name and email address are collected through a Google Form. This data is used solely to deliver the quarterly report to you. You can unsubscribe at any time by contacting us at hello@economaicsgroup.com.

Website usage data: When you visit our website, Framer, our website platform, may collect standard technical data including your IP address, browser type, device type and pages visited. This data is used to maintain and improve the website. We do not use this data to identify you personally.

Product data: When clients use the economAIcs platform, we process documents and data provided by the client, including bid history, fleet specifications and policy documents, solely to deliver the service. This data is stored securely under sovereign data jurisdiction (UK infrastructure). We do not use client data to train AI models. Client data is never shared with other clients or third parties.

Legitimate interests: for website analytics and improving our service.

Contract performance: for managing bookings and delivering the platform to clients.

Consent: for diagnostic submissions, Intelligence Report subscriptions and any direct marketing communications. Consent can be withdrawn at any time.

Legal obligation: where we are required to retain data by law.

Booking and enquiry data is retained for 24 months from the date of your last contact with us, after which it is securely deleted. Website usage data is retained in accordance with Framer's data retention policies.

Diagnostic submissions are retained for 24 months from the date of submission, after which they are securely deleted. You can request earlier deletion at any time by contacting hello@economaicsgroup.com.

Intelligence Report subscriber data is retained for as long as you remain a subscriber and for 12 months following unsubscription, after which it is securely deleted.

Client platform data is retained for the duration of the client contract and for 12 months following termination, after which it is securely deleted upon request.

Google: for calendar booking, meeting management and Intelligence Report subscription forms. Google's privacy policy is available at google.com/privacy.

Framer: for website hosting and delivery. Framer's privacy policy is available at framer.com/legal/privacy-statement.

Anthropic: for AI language generation within the platform. Anthropic processes inputs submitted to the platform. No client data is used to train Anthropic's models. Anthropic's privacy policy is available at anthropic.com/legal/privacy.

Supabase: for secure database storage of platform data. All data is stored under sovereign data jurisdiction (UK or EU).

n8n: for workflow automation and orchestration within the platform. n8n processes data submitted through platform workflows solely to deliver the service. n8n is also used for diagnostic form submissions and processing. n8n's privacy policy is available at n8n.io/legal/privacy.

We do not sell personal data to third parties. We do not use personal data for advertising purposes.

You have the following rights regarding your personal data: the right to access the personal data we hold about you; the right to correct inaccurate personal data; the right to request deletion of your personal data; the right to restrict or object to processing of your personal data; the right to data portability; the right to withdraw consent where processing is based on consent.

To exercise any of these rights, contact us at hello@economaicsgroup.com. We will respond within 30 days.

If you are unhappy with how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office at ico.org.uk.

Our website may use cookies to maintain your session. We do not use cookies for advertising or tracking across other websites. You can disable cookies in your browser settings at any time, though this may affect the functionality of the website.

We take the security of your data seriously. All data transmitted through our website and platform is encrypted in transit. Platform data is stored under sovereign data jurisdiction in UK based infrastructure with access controls and regular security reviews.

We are aligned to the transparency obligations introduced by the Procurement Act 2023, which sets clear expectations for how suppliers in public procurement processes handle data, evidence and contractual claims. Our platform is built to support these obligations by maintaining a verifiable audit trail across every retrieval, every score and every generated output.

In the event of a data breach that affects your rights and freedoms, we will notify you and the Information Commissioner's Office within 72 hours as required by law.

We may update this policy from time to time to reflect changes in our services or legal requirements. The date at the top of this page indicates when it was last updated. Continued use of our website following any changes constitutes acceptance of the updated policy.